Active Documentation™: Automating CMMC Compliance Records

One of the most time-consuming aspects of CMMC compliance is maintaining the documentation required for assessment and continuous monitoring. Traditional approaches require manual record-keeping that pulls engineers away from productive work.

Active Documentation™ is utilized by Trexcel’s XEnclave team to provide clients with continuous, audit-ready compliance records. Together with this tool and our team, we save clients significant time while ensuring they have the key data source needed for CMMC 3PAO-driven compliance audits.

The Documentation Challenge

CMMC Level 2 requires extensive documentation:

  • System security plans
  • Policies and procedures
  • Configuration records
  • Access logs and audit trails
  • Incident response records
  • Training completion records

For a small team, maintaining these records manually can consume 10-20 hours per week.

What is Active Documentation™?

Active Documentation is XEnclave’s AI-powered system that our team uses to automatically maintain compliance records by observing system activity and generating required documentation in real-time. This tool enables our XEnclave team to provide clients with comprehensive, accurate compliance documentation that serves as the authoritative data source during CMMC 3PAO assessments.

How It Works

  1. Continuous Monitoring - Observes all system activity
  2. Intelligent Classification - Identifies compliance-relevant events
  3. Automatic Recording - Generates documentation in required formats
  4. Context Awareness - Understands which controls apply to which activities
  5. Audit Trail Generation - Creates complete, defensible records

Real-World Impact

Our XEnclave team, utilizing Active Documentation, delivers significant time savings for clients:

  • 90% reduction in client time spent on compliance documentation
  • Zero documentation gaps during 3PAO assessments
  • Immediate response to auditor data requests
  • Better security posture through continuous monitoring by our team
  • Audit-ready records that 3PAO assessors rely on as the key data source

Example: Access Control Documentation

Without Active Documentation:

  • Engineer manually logs all system access
  • Weekly review of access logs
  • Monthly access review meetings
  • Quarterly reports to management
  • Annual documentation updates for assessment

With Active Documentation:

  • All access automatically logged and classified
  • Anomalies flagged in real-time
  • Reports generated on-demand
  • Documentation always assessment-ready

Technical Architecture

Active Documentation uses:

  • Event stream processing for real-time observation
  • Machine learning for classification and anomaly detection
  • Natural language generation for readable documentation
  • Version control for audit trail integrity

Security and Privacy

Active Documentation is designed with security as a priority:

  • All data remains within your XEnclave
  • No external AI services process your sensitive data
  • AI models are trained on generic compliance patterns, not customer data
  • Full encryption at rest and in transit

Getting Started

Active Documentation is included with all XEnclave deployments and is managed by our XEnclave team. We handle the configuration and ongoing operation, ensuring your compliance documentation is always complete and ready for 3PAO assessment.

Together with this tool and our team’s expertise, we provide the comprehensive compliance records that make CMMC assessments straightforward and successful.

Contact us at info@trexcel.com to see how our XEnclave team uses Active Documentation to save clients significant time during compliance audits.